IRIS Payroll, P11D, Bookkeeping & HR support

RTI FAQs

No requirement to send P14/P35 to HMRC in 2014!

It is important to note this is the first year end where there is NO requirement to send a P14/P35 electronically to HMRC.  Under RTI the process is much quicker and simpler; the traditional 19th May deadline for P14/P35 submissions no longer applies.
Instead you must send your final FPS and/or EPS before 19th April 2014.  Contained within your Year End upgrade will be a dedicated RTI Year End guide which will walk you through the process step by step.


Product Specific RTI Guides

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For product specfic RTI information please refer to the guides below

IRIS PAYE-Master


Year End RTI Guide
14/15 RTI Guide

IRIS Payroll Business


Year End RTI Guide
14/15 RTI Guide

IRIS Bureau Payroll


Year End RTI Guide
14/15 RTI Guide

IRIS GP Payroll


Year End RTI Guide
14/15 RTI Guide

IRIS Payroll Professional


Year End RTI Guide
14/15 RTI Guide

Earnie Payroll 


Year End RTI Guide
14/15 RTI Guide

Earnie IQ



Year End RTI Guide
14/15 RTI Guide

 

HMRC Gateway will not accept FPS submissions from 13/14 (How to send Earlier Year Update)

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The deadline for FPS submissions has now passed. Any FPS for a payment made before the 6th April 2014 will NOT be accepted by the HMRC.

Any further adjustments to employees earnings for that tax year must be sent using the Earlier Year Update.

For Product Specific information select from the following options:

Video guide for IRIS PAYE-Master: Click Here

or check the RTI guide: Click Here


IRIS Payroll Professional: Click Here

IRIS Payroll Business: Click Here

IRIS Bureau Payroll: Click Here

IRIS GP Payroll: Click Here

Earnie Payroll Manager: Click Here

So what exactly do I need to do at Year End?

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  • Ensure you have installed the latest release of your IRIS Software, check you are running the latest version by clicking this link www.iris.co.uk/update
  • Process your final payroll for the 2013/14 tax year
  • Send your final FPS and/or EPS
  • Print P60s for all current employees
  • Clear your totals or do a Year End restart to move you into the 2014/15 tax year
  • Update all L suffix codes by 56 points, in most cases this will increase all L codes to 1000L (depending which IRIS payroll product you use this may be done automatically for you after the Year End restart)
  • Run your payroll for week 1 or month 1

I have multiple pay frequencies (weekly and monthly), do I send a final submission for each individual frequency?

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No!  HMRC state you should only send the final submission ONCE per PAYE reference.  So if your monthly payroll is the last one to process you should indicate this is the final one.  There is no requirement to send a final weekly submission as well.

What if I need to send an EPS for March 14 as well?

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If you need to send an EPS in March 2014 you should indicate the final submission on the EPS only.  You have no requirement to tick the final submission on your FPS!

I have sent my final submission and realised I need to make a correction to the payroll, what do I do?

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If you make this change before or on the 19th April 2014 you should go back to the pay period > make the correction > re-send the final FPS

If you make this change after the 20th April 2014 you must perform an Earlier Year Update.

If an employer is operating a split scheme, who should send the final submission for the tax year?

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If the company is sending an EPS for month 12, then whoever is responsible for sending the combined EPS will tick Final Submission for Tax Year. If no EPS is due then both month 12/week 52 FPS submissions will be marked as the final submission. The user needs to be responsible for ensuring the correct submissions are made and at the right time.

Can you set up annual schemes in IRIS software?

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At the moment no but this has been included in all products for the Summer 14 release

Can you restore a leaver from a previous year?

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Yes – but only for the purpose of making a payment after leaving

Other RTI FAQs

Are Alignment Submissions made once per company or for each tax year?

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A company only has to send one alignment submission when they start RTI not each tax year.

How do you send a ceased PAYE date rather than a Ceased Trading date?

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None of our products have a field to submit a Ceased PAYE date.

An employee has been made a leaver in error can I restore the employee?

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If the employees leave date has already been submitted to HMRC on an FPS then no. In this case you they would need to set up a new employee with YTD information entered and on the Starter Details tick This is not a new employee.  In the Summer 14 releases this process change in accordance with HMRC.

Where can you show advance statutory funding received from HRMC on an EPS?

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Any advance funding is not declared on an EPS. You would send an EPS showing the amount of recovery and/or compensation you would have recovered in the period and HMRC will tally this up at their end.

Re-sending a FPS for a previous period but it isn’t showing any leavers from that period on the FPS?

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Once an employee has been sent on a FPS with the leave date entered they will not be sent on any future FPS even if you are re-sending for a previous period. It is advisable not to send previous FPS for all employees if an FPS has been sent for later periods with the introduction of Reason for Late Reporting being introduced. If you do need to send an FPS for a previous period only send for the necessary employees and from 14/15 ensure you indicate a reason for late reporting.

What do I do if I need to adjust a leavers pay?

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If you are adjusting the final pay for an employee in the same period they left, you can simply restore the employee and adjust the final pay. If you are making a payment in a period after they have left then this is classed as a payment after leaving. When you restore an employee if you indicate it is a payment after leaving the system will adjust the tax code accordingly for you.

Directors only payroll. Do they need to send an EPS for every month?

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At the moment yes but they can use the period of inactivity to send to multiple months at a time. We are planning to introduce a facility for paying employees under an annual scheme in a future release.

Will HMRC be issuing fines from April 2014?

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Yes but in stages:

  • April 2014: in-year interest on any in-year payment not made by the due date
  • October 2014: automatic in-year late filing penalties.
  • April 2015: automatic in-year late payment penalties

I have sent my final FPS but my confirmation email from HMRC does not say it was a final submission?

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The email confirmation sent from HRMC is a standard one for FPS and EPS it will not confirm if the submission send was set as a final one.

Does Earnie IQ have an option to send a NINO Verification Request?

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No. This isn't required, an employee can be included on an FPS with a NINO and the HMRC will automatically confirm the correct number.

 How to send an EYU from IRIS PAYE-Master

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