How Hinderton School uses Every Compliance to streamline maintenance, evidence compliance, and stay audit-ready 

Hinderton School is a specialist primary school in Cheshire, supporting pupils with additional needs. As an early adopter of Every Compliance, the school has used the system for many years to streamline site maintenance, maintain clear oversight of compliance, and ensure critical responsibilities are consistently met. 

With a small but busy environment, the school relies on the system to provide visibility, structure, and confidence that everything is running as it should. 

Every Compliance is the central hub  

As a specialist setting with 63 pupils, Hinderton School experiences a high volume of day-to-day maintenance and compliance activity. From regular wear and tear to more unpredictable incidents, the site team needs a reliable way to manage reactive maintenance requests, stay on top of recurring compliance tasks, evidence work for inspections and audits, and coordinate workloads across staff and external contractors. 

Liz Clutton, who has been the school business manager since 2014, tells us, “All maintenance requests are logged into the system, ensuring nothing gets lost or forgotten. Tasks are then allocated and tracked centrally, which gives me full visibility of workload and progress across the school.” 

Hinderton use Every Compliance as a central hub for all site-related activity, bringing together task management, compliance tracking, and reporting in one place. 

Liz adds, “The system automates recurring tasks, such as compliance checks and PAT testing, which makes sure nothing gets missed.”  

Complete visibility of maintenance and workload 

Every Compliance has transformed how the school manages maintenance requests. Staff are required to log all jobs in the system before work is carried out, ensuring nothing is missed and workload is clearly tracked. 

Liz tells us, “If people ask for something in the corridor, we tell them to put it on Every before we’ll do it. That way everything is tracked digitally and we can prioritise all the tasks that need to be done. We think of it as our administrator, and if it’s not on the system, it’s not getting done!”  

The system effectively acts as a day-to-day planner for the site team, automatically generating task lists and reminders each day.  

“Our site manager, Steve, joined us in January last year and picked up Every Compliance quickly, thanks to a thorough handover from the previous site manager. Now, he logs in each morning and instantly knows what needs to be done. The system takes care of the administrative side for us, so nothing gets missed. It’s hard to put a time saving on it because we’ve used Every for so long – but it’s work we simply don’t have to do anymore.” 

This reduces the need for manual supervision and ensures consistency, even during staff transitions or changes in role. 

Audit-ready evidence at the click of a button 

One of the biggest benefits for the school is the ability to instantly evidence compliance during inspections. 

“We recently had a health and safety audit and, when we showed them everything in Every, they were thrilled. There was a real sense of relief knowing everything they needed was in one place. It makes the whole audit process much less stressful for us.” 

From maintenance logs to compliance checks, all records are stored centrally, giving the school confidence that they are always inspection ready. 

The system is also particularly valuable for external staff, such as IT support or maintenance contractors. 

Liz says, “Our IT support is only on-site once a week, but he logs in and immediately knows what needs to be done. That saves a huge amount of time, which is especially valuable when time is limited.” 

Forward planning and safeguarding evidence 

Every Compliance helps ensure knowledge is captured in one place, reducing reliance on individuals and giving all members of the team visibility.  

Liz tells us, “Contracts pop up when they’re due for renewal, and if there was any reason I wasn’t here, someone else would be able to access that information and know what needs to be done and when.” 

In a specialist environment, the system also plays an important role in evidencing incidents and supporting decision-making. 

Liz explains, “If there’s damage to buildings or equipment, we log it in Every. We use this information, combined with information such as staff injuries, and over time, this builds a clear picture alongside our behaviour data. The reporting functionality allows us to capture everything as safeguarding evidence. This is incredibly valuable when we’re reviewing pupil needs or making decisions around placements.” 

With Every Compliance, Hinderton School has a very clearly structured, accountable approach to site management, giving visibility of maintenance and compliance activity to all who need it.  

Liz tells us, “I would strongly recommend Every Compliance to other schools. I think it’s a really great system. You know exactly what’s going on, what needs doing, and when, and it’s that central hub we rely on each day to work efficiently. Knowing Every is on top of the administration means we can stay focused on delivering a safe and supportive environment for our students. I couldn’t be without it now!”