Powerful HR software for schools and trusts 

IRIS Education is proud to support school and trust leadership with software that works as hard as you do.

  • 75%

    of UK multi-academy trusts are in
    partnership with IRIS Education

  • 12000+

    schools in the UK are choosing
    IRIS Education solutions

  • 1 in 6

    of the UK workforce is paid using
    IRIS software or services

HR software for schools and trusts 

Giving you complete control of school and trust-wide HR

For schools and trusts, successful HR management is about supporting your people – but it’s also about driving improvement. 

Every HR is a powerful yet flexible system designed for schools and trusts. Whether you need end-to-end HR management or a more focused solution, every module is connected, customisable, and managed from a single screen.

And with Every HR’s level of oversight, leaders finally have the data and trust-wide functionality to make smarter, data-led decisions and drive positive change.  

Integrate payroll with Every HR 

A single HR and payroll solution 

Whether you use our in-house software solution Every Payroll By IRIS or rely on our fully-managed payroll service Dataplan By IRIS, you can connect your payroll and HR systems so they work as one seamless system. 

For example, changes made to employee details in Every HR are automatically reflected in your payroll system – there’s no need to manually re-enter or submit the same information. 

Improve the accuracy of your payroll solution and make changes across the entire system – all via your Every HR interface. 

payroll

Integrate HR with payroll, finance and data analysis 

HR is at the heart of school or trust management – it makes sense that your school HR system works together with key functions like payroll and financial management. 

Every HR is designed to connect seamlessly with systems like these. This saves you time, improves system-wide accuracy, helps uphold compliance, and gives you more data to play with. 

Here are some of the vital systems Every HR can team up with… 

  1. Payroll

    Whether you want to run your payroll in-house with Every Payroll, or use our fully managed payroll and pensions solution, Dataplan, you can reduce manual entry, save time and improve accuracy with our fully integrated solutions.

    “An employee changes their bank details in their Every HR self-service portal. The data is automatically pulled through to Every Payroll, ensuring correct payment on payday.”

  2. Budgeting

    Syncing Every HR with IRIS Financial Planner allows you to pull in accurate current and future staffing data to budget more effectively.

    “When budgeting for the next school year, you pull all staff records, pay scales and contracts from Every HR into IRIS Financial Planner. This gives you the real-time data you need to plan effectively – especially if you’re budgeting trust-wide.”

  3. Data analytics

    If you’re a leader within a multi-academy trust, you can plug data from your Every HR system into IRIS Central, allowing you to overlay data from multiple systems for unique insights.

    “Using trust-wide HR data, you notice one of your school’s English departments is performing poorly in pupil outcomes. Drilling deeper, you spot lower-than-average engagement with training. With this insight, you can take action to reverse this trend.”

Every HR for multi-academy trusts 

Introducing complete trust-wide control 

Establish HR processes and manage activity across your entire trust with Every HR’s MAT-level settings matrix. 

  • Make trust-wide changes, rather than manually configuring each school separately
  • Create rules for job categories, pay scales, and more – and apply bulk changes 
  • Define groups (e.g. primary schools) and assign unique, customisable settings 

Save time and ensure policy consistency across every single school in your trust with Every HR’s MAT-level controls. 

trust | Every HR by IRIS

What can Every HR do for you?

  • staffs

    Staff absence management

    Manage school and trust-wide employee absence from a single dashboard. Approve online leave requests, speed up supply cover management, and analyse absence stats by duration, department, and more.

  • recruitment

    Recruitment

    Manage all key recruitment processes (from applications to approving new posts), minimise admin with self-service portals, and automatically populate new employee records to improve onboarding.

  • training

    Training and CPD

    Keep track of training activity for all employees across your school or trust. Set automated reminders for upcoming courses, facilitate flexible e-learning, and allow staff to self-manage CPD via the online portal.

  • case

    Case management

    Oversee all stages of case management across your school or trust, attach relevant documents case-by-case, track meetings and appeals with audit logs, and control user access for added security.

  • performance

    Performance management

    End-to-end school and trust-wide performance management for everyone; employees can track progress via the self-service portal, while managers can view objectives against organisational goals.

  • pi

    Payroll integration

    Integrate Every HR with your payroll process for a more accurate, end-to-end solution. Work from a single record of pay, reduce manual admin, collate key employee data and empower staff to self-serve via online portals.

  • scr

    Single central record (SCR)

    Access standard DfE checklists, create custom SCR checks and use your recruitment module to ensure onboarding record compliance – all through an interactive school or trust-wide SCR dashboard.

  • Document

    Document and policy management

    Centralise and standardise policy management; distribute important information, securely store documents, and facilitate secure digital signage to ensure staff have read important documents.

  • Total HR management

    With Every HR, you have everything you need and more to manage every stage of the complete employee lifecycle – and all controlled from one single, easy-to-use system. 

    Total HR management means you have the tools and functionality to take care of:  

    • Recruitment 
    • Onboarding 
    • Pre-appointment checks 
    • Performance management
    • Training and CPD 
    • Paying staff 
    • And much more. 

    Manage every piece of the HR puzzle from one single screen, whether you’re overseeing one school or dozens.  

  • Let tech do the heavy lifting

    Managing HR within a school or across a trust can be incredibly complex – it’s why Every HR is designed to make day-to-day HR management easier. 

    • Rely on automated functions to eliminate unnecessary admin; e.g. automatic transfer of a new starter’s applicant data into their new employee record during onboarding 
    • Set it and forget it with useful reminders; e.g. an alarm to alert you when data required for SCR is about to expire 
    • Make changes in bulk to certain groups using bespoke settings, allowing you to make adjustments more easily in less time (especially if changes are trust-wide). 
  • Empower employees to self-serve

    Every HR provides your employees with a secure online self-service portal, through which they can access a range of HR and payroll information. 

    There’s no need for staff to go through your HR team for basic queries. Employees can simply log into their portal and submit a request (e.g. updating bank details), view their payslip information, or record completion of a recent training course. 

    This not only saves your HR team time, but it ensures your employees feel more engaged and catered to; plus, they can access the portal at any time, via any internet-ready device. 

  • Greater visibility for leadership

    Exceptional HR isn’t just about facilitating well-oiled workforce management day-to-day: HR data is an invaluable tool for leadership when it comes to driving improvement. 

    From employee skills matrices to trust-wide absence patterns, Every HR provides school and trust leadership with the data you need to: 

    • Plan effectively for upcoming challenges, such as staff changes
    • Spot areas of weakness (e.g. high turnover in a particular department) and take appropriate action 
    • Identify what’s going well (e.g. a school with higher levels of engagement in training) and find out why, so successes can be replicated elsewhere. 

    For trusts, you can also flow data from Every HR into IRIS Central, providing you with even greater insight and visibility of your schools. 

  • Designed for schools and trusts

    Every HR is an HR software solution created specifically for schools and multi-academy trusts, designed to meet their complex, school-specific workforce management needs. 

    This isn’t an all-purpose HR system with an education bolt-on: it’s a custom-built, end-to-end HR solution with every kind of function a school or trust could need, including: 

    • multiple payrolls, pay spines and education-specific payroll nuances 
    • single-central record 
    • workforce census functionality 
    • and central MAT control for trusts. 

total-hr-management

Speak to an expert 

Discover truly school and trust-wide HR management and find out how Every HR can support your school or trust by signing up for a free demo. 

contact

Frequently Asked Questions (FAQs)

Learn more about Every HR and how it can support your school or trust. 

Of course – to see Every HR in action and get an insight into how it works and what it can do, simply sign up to speak to one of our experts and arrange for a free product demo. 

As a cloud-based solution, any updates to Every HR are actioned automatically and remotely by IRIS software specialists. 

As a school or trust, you never have to worry whether your HR software is up to date, and there’s no need to monitor or manually install updates or patches. 

Every HR is a modular software solution, which means it’s made up of numerous modules, each with a particular function or purpose.  

With Every HR, you can pick and choose which modules work best for you. That means you can start by using a small handful of modules and, as your school or trust’s needs evolve, add new modules without any disruption or fuss. 

Some of the Every HR modules you can use include: 

  • Employee management 
  • Absence management 
  • Recruitment  
  • Training and CPD 
  • Performance management 
  • Single central record (SCR) 
  • Expenses and additional hours 
  • School workforce census 
  • Documents and policies 
  • Case management 
  • Self-service employee portal. 

Every HR is designed to help schools and trusts improve the recruitment process while making life easier for your HR or recruitment teams.  

Every HR allows you to: 

  • Manage and oversee all key recruitment processes (e.g. post approvals, onboarding, etc.) across all your school or trust from one area. 
  • Automatically update your school or trust website with new vacancies and receive applications online. 
  • Create customised new starter and leaver tasks, so you can map out each step of the recruitment journey and bring consistency to your recruitment process. 
  • When an applicant becomes an employee, transfer their data automatically into a new employee record with click-through onboarding. 

Finally, if you or your trust need to review your ED&I statistics, simply choose what you want to analyse and export your data as a report with just a few clicks. 

Every HR includes an SCR module to support schools and trusts in maintaining a single central record. Functionality includes: 

  • Interactive dashboard that automatically highlights missing information (e.g. date of last check) to ensure greater accuracy. 
  • Standard DfE checklist for basic compliance, plus functionality to create custom checks (e.g. online searches for recruitment). 
  • Integration with your recruitment system so you can check off onboarding and recruitment requirements. 

As a MAT, you can view the status of every single one of your schools’ SCRs from one central location. With this single source of truth, you can offer even more effective support and take action as needed.  

Every HR has a powerful and comprehensive case management system, providing your school or trust with: 

  • Complete visibility over all stages of case management (e.g. status of activities)
  • Secure document storage, for attaching supporting documentation case-by-case. 
  • An audit log to automatically track all meetings and appeals for cases. 
  • Customisable controls to restrict user access and better protect confidential data. 

As part of Every HR’s case management module, you can track and manage a range of different case types, including: 

  • flexible working requests 
  • job evaluations 
  • organisational changes 
  • probations
  • settlement agreements 
  • transfer of undertakings (TUPE)
  • whistleblowing. 

 

IRIS Education provides a range of powerful solutions (both software and service-based) for schools and multi-academy trusts. 

Alongside connecting 4 million UK families to their children’s schools, IRIS Education supports over 12,000 UK schools with software solutions and is an edtech partner to over 70% of multi-academy trusts. 

From pupil and parent engagement platforms and cashless catering apps to HR, finance, and school management information systems, IRIS Education is your complete software and service partner. 

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Want to find out more?

Get in touch with our team.