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Specialist payroll software for schools and trusts 

Run your own payroll with a system that removes the complexity.

Smarter in-house payroll for school and trusts

Every Payroll By IRIS is a cloud-based payroll and pensions software system designed specifically for schools and trusts.
Running payroll in-house can be complicated and time-consuming. Most existing systems require you to carry out extensive manual workarounds with the potential for errors because they don’t account for quirks like multiple roles and pay spines. You also need to be an expert in teacher, local government and other occupational pension schemes.

Every Payroll By IRIS handles all education-specific nuances with ease – from multiple posts and retrospective pay awards, to pension scheme reporting. The system can be used alone, but it also seamlessly integrates with Every HR By IRIS, so you can ensure that employee detail changes in your HR system are always reflected in your payroll run. And automated, in-system reports give you complete oversight, allowing you to spot trends and drive efficiencies.

If you want to run payroll in-house without the hassle of complicated calculations and keeping on top of compliance changes, Every Payroll By IRIS is the solution for you.

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What is your current payroll process costing you? 

  • How much time are manual workarounds for multiple posts calculations and MCR creation taking you? 
  • Do you dread the time it takes to apply retrospective pay awards? 
  • How long is it taking you to keep up with monthly changes to legislation and compliance? 
  • Are regular payroll errors causing employee dissatisfaction? 
  • Do you worry about getting fined for incorrect tax submissions? 
  • How much time do you spend dealing with queries over pension scheme deductions and maternity pay? 
  • Is lack of visibility over payroll reporting costing you money? 

Your current payroll process may be costing you more than you think… 

Every Payroll By IRIS is a smarter payroll software solution 

  • Specifically for schools and trusts

    Handle all education-specific nuances like multiple posts, teacher and local government pension scheme reporting, and retrospective pay increases with ease.

    Automated calculations and data transfers reduce the potential for errors and save time. We are experts, so you don’t have to be

  • Link up with HR systems

    Pull data seamlessly from your HR system, including Every HR By IRIS. Avoid duplicate data entry, save time and eliminate GDPR risks, and ensure your payroll information is 100% accurate.

    Employee detail changes in your HR system are always reflected in your payroll run.

  • Helps you work smarter

    Automated, in-system reports give you complete oversight, allowing you to spot trends and drive efficiencies. With no infrastructure to maintain, our cloud-based solution saves you additional time and money.

    Spend less time running payroll and more time running your school or trust.

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Every Payroll by IRIS: Built for schools and trusts

  • Multiple posts
  • Pay spines
  • Term-time contracts
  • Automated back pay calculations
  • Pension tiers and automatic post-level calculations
  • TPS and LGPS reporting
  • HMRC DPS link
  • HR system integration

Featured Guide 

Guide: In-house or outsource?

IRIS Education provides payroll software and services to over 1000 schools.

Download our guide to help you choose the right education payroll solution

Education payroll | Every Payroll

Key benefits

  • Eliminate workarounds with our comprehensive education payroll features

    Our team of education experts has built Every Payroll By IRIS to handle every aspect of school and trust payroll administration. Catering for the likes of multiple posts with appropriate T&Cs, pay spines, term-time contracts and back pay, you can stop carrying out manual workarounds and rely on automated, live calculations – saving you time and reducing errors.

  • Accurate pension contributions and reporting without having to be an expert

    Every Payroll By IRIS handles the Teachers Pension Scheme and all Local Government Pensions Schemes, as well as major occupational schemes such as NEST. Pension tier information is automatically downloaded into the system, and contribution calculations are calculated at post level, ensuring your team is making the right contributions every month. Pensions reports, such as the MCR, are generated automatically, so your submissions are always in the right format without any hassle.

  • Connect your HR and Payroll functions efficiently

    With open-API integration, you can link seamlessly to your HR system to pull across employee details into your pay run, eliminating duplicate data entry, minimising the risk of GDPR breaches, saving time and ensuring the accuracy of payroll information. Operate your HR system as your single source of truth for employee records, and distribute appropriate levels of control between HR and payroll functions.

  • Always accurate with automations

    Automated processes save time and improve accuracy, such as the auto-generated MCR and auto-calculation of retrospective pay increases, with tax and pensions changes applied. Our built-in link to the HMRC Data Provisioning Service (DPS) automatically pulls in tax code changes and student loan information, so you can’t make an oversight.

  • Peace of mind over compliance

    Gain peace of mind by staying ahead of changing payroll legislation. Every Payroll is fully HMRC-recognised and RTI compliant, and we’ll keep the software up-to-date to meet new legislation requirements so you don’t have to.

  • Take control of your payroll

    With Every Payroll By IRIS, payroll managers are in control, with powerful functionality, such as the ability to lock down payroll once cut-off has been reached and store data for the next payroll run. Processes can be tailored and controlled to your needs by including manual steps or approvals, improving accuracy and compliance.

  • Insightful reporting

    Maintain continuous oversight by quickly visualising key information such as your monthly payroll cost, employee records and pay schedules, with the ability to drill down to discover root causes. FPS, payslips, BACS payments and pension provider reports are produced in one location within the system for easy sharing, and customisable report packs get the right information into the hands of those who need it without any extra effort.

  • Cloud-native

    Every Payroll By IRIS is cloud-native and works through a web browser, so there’s no infrastructure to maintain or updates to install, saving time and money – and there’s no need for backups or disaster recovery plans like there would be with running on-premise software. Staff can work remotely, supporting multi-site and flexible working, and there’s also access on any device 24/7, 365 days a year, for employees to securely access their pay information.

  • MAT functionality

    For multi-academy trusts, you can run as many payrolls as you like – and at any point of the month, which is perfect for MATs with growth ambitions when absorbing new schools. Moreover, each school within a MAT can view and run its own reports for sign-off, so there’s no more duplication of effort.

Fully integrated HR and Payroll

We know the problem: Your employee records are stored in one place, but your school employees are paid based though a separate payroll system or provider.

The result: time-consuming, duplicate data entry with high potential for errors and, when you get it wrong, disgruntled employees. That’s why our HR and payroll solutions are fully integrated and API-drive, so you don’t have to lift a finger!

Here’s how it works:

  1. HR system is the single source of truth

    Changes to employee details are made and approved within Every HR.

    e.g. Staff member goes on maternity leave and changes their bank account details.

  2. Payroll system takes HR changes

    Pay run opens and queued changes are pulled into payroll. Payroll run, payslips, BACS payment, FPS and pension reports generated. 

    Appropriate maternity pay, tax and pension contribution calculated. 

  3. HR system updated

    Payslip delivered to employee portal in Every HR.

    Staff member receives correct maternity pay into their new bank account.

What does integration mean to you?

  • Staff member

    Update their employee details in their employee portal and be confident that they will be paid correctly.

    View payslips and pension contributions in their HR employee portal, without having to contact HR.

  • Payroll Manager

    Process data entered by the HR team and employees without manually entering data, saving time and ensuring accuracy.

    Stay in control of payroll by locking down the payroll system once payroll cut-off has been reached and storing data for the next payroll run.

  • School or trust leader

    View employee, absence and performance data in IRIS Central.

    Combine this HR data with payroll costs to determine effectiveness of staffing structure and discover ways to drive efficiencies.

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Looking for an outsourced payroll and pensions service instead?

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Want to learn more about Every Payroll?

Book a call with an Education Payroll Advisor

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