IRIS OpenSpace
Sign, seal, and share accounting documents from anywhere
IRIS OpenSpace is an accounting document management software that lets you coordinate with clients from anywhere. Whether you’re sharing a document or requesting an electronic signature, all you need is an internet connection to access your account.
And if you already use IRIS accounting solutions, IRIS OpenSpace integrates seamlessly with your existing system so you can get started immediately.
Electronic document approval
Capture e-signatures and manage approvals
IRIS OpenSpace lets you easily collect electronic signatures or approval from your clients – and gives you greater control than ever over the approval management process.
- Clients and stakeholders can digitally access, review and sign documents from anywhere – all they need is an internet browser.
- Track and control progress; set automated reminders to be sent out to clients who haven’t signed or approved yet.
- Receive instant notifications when clients have signed or submitted approval, improving workflow.
Secure document management
Advanced security and complete compliance
To facilitate secure document exchange and a fully compliant electronic approval process, IRIS OpenSpace uses advanced security measures like:
- Securing all files moving in and out of your OpenSpace account using SSL and AES encryption.
- Encrypting your account password using a salting and hashing algorithm so no one can ever find out what it is (including us).
- An electronic approval and signature system developed in full compliance with the UK Electronic Communications Act.
How much does IRIS OpenSpace cost to use?
If you’re already an IRIS customer, you can set up an IRIS OpenSpace account and claim 1GB of storage free of charge as part of your membership.
If you don’t yet use any of our software, get in touch with us today and we can explore and arrange for a solution that works for you.
Features
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Connect to other IRIS software
IRIS OpenSpace is fully integrated with all modules in IRIS Accountancy Suite – directly upload files to IRIS OpenSpace at the push of a button.
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Manage document approval
Get an overview of all documents out for approval via the e-checklist and receive notifications as soon as your clients electronically sign or approve.
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Send reminders to clients
Stay on top of your workflow with customisable reminders – issue automated messages after 7, 14 or 30 days to prompt clients into submitting approval.
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Create a branded client portal
Create a fully branded, self-service portal through which your clients can access their OpenSpace account, share and exchange documents securely, and submit electronic approval.
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Embed the portal on your website
Make life easier for clients and build their trust with a white-labelled document exchange and approval portal that’s accessible directly from your company website.
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Brand everything to your business
With IRIS OpenSpace, everything can be customised and branded to reflect your business, from the portal log-in page to the templated emails clients receive.
Get in touch to find out more
Interested in learning how IRIS OpenSpace can make managing your practice easier? Submit your details via the contact form and an expert advisor will be in touch with you shortly.
24,000+ firms use IRIS accounting solutions like OpenSpace
Frequently Asked Questions (FAQs)
Learn more about IRIS OpenSpace, how it works, and how you can use it to better manage your documents and e-approval process.
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With IRIS OpenSpace, electronic signatures and approvals (or e-signatures and e-approvals) are legally admissible.
We have developed e-Approval within IRIS OpenSpace to be fully compliant with the UK Electronic Communications Act.
Essentially, electronic approval or signage via IRIS OpenSpace carries the same legal weight as physically signing a document with pen and paper.
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Whether you need technical support or guidance on how to make the most of IRIS OpenSpace, there is help available.
Simply email support@iris.co.uk to submit an enquiry, call 0344 815 5555 to be connected to our software support team, or visit the IRIS OpenSpace Help Centre.
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IRIS OpenSpace is a cloud application, which means all you need to access and use it is an internet browser and an internet connection.
For the best experience with IRIS OpenSpace, we recommend using any of the following internet browsers:
- Google Chrome
- Mozilla Firefox
- Apple Safari
- Microsoft IE9 (or later)
IRIS OpenSpace does not work with Microsoft IE7 or earlier versions.
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Yes, all documents and files on your IRIS OpenSpace account are stored securely and are backed up.
IRIS OpenSpace is part of the Microsoft Azure platform, which operates using Locally Redundant Storage. This means that there are 3 copies of all data stored at the Microsoft data centre; including files stored on your IRIS OpenSpace account.
If, for example, the main storage was to fail, Azure would instantly switch over to one of the backups. This means there won’t be any effect on you, your IRIS OpenSpace account, or the data within.
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Yes, you can use IRIS OpenSpace on your phone, tablet, or other internet-ready digital device.
To get into your IRIS OpenSpace account, all you need is access to an up-to-date internet browser and an internet connection.
However, web browsers do not allow ‘uploads’ of anything but images from the camera or photo album. This means you won’t be able to, for example, upload a PDF stored on the device unless you use an external app like Dropbox or OneDrive.
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Want to find out more?
Get in touch with our team.
