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Correcting Errors RTI - Wrong employee pay sent on FPS

Article ID
11178
Article Name
Correcting Errors RTI - Wrong employee pay sent on FPS
Created Date
1st April 2019
Product
IRIS GP Payroll
Problem

I've processed the wrong pay for an employee and sent this on an FPS. How do I correct the error?

Resolution

If you have processed the wrong pay for an employee and sent this on an FPS there are few things to consider when making a correction.


You’ve sent the FPS with incorrect pay values but the employee has not yet received the payment.

In this instance go back into “Payroll Calculations” for the month and correct the employees pay. 

Resend the FPS with the option “Submission for a single employee” selected. Send this to the HMRC before the employee receives the payment.


You’ve sent the FPS with incorrect pay values and the employee has received the payment.

In this instance the HMRC would prefer any corrections to be made in the following pay period, process an extra payment or deduction the next time you run payroll to bring the employee back into line and report this on an FPS in the normal payroll cycle.


You’ve sent the FPS with the incorrect pay values and the employee has received this payment. However the employee cannot wait until the next period for the correction to be made.

If at all possible the HMRC would prefer you to run the correct in the next period but this is not always workable. If the payroll error is going to cause the employee hardship you can process an additional payment.

(a)You could process this payment as a company loan. This is a net payment to the employee that HMRC doesn’t need to be reported via RTI. Any payment value would need to be deducted from the employee in subsequent months. You would need to remember to add in the missing gross pay in the next month’s payroll as well.

(b)Go back into “Payroll Calculations” and correct the error at source. In this instance resend the FPS using the option “Submission for a single employee”. This submission should be sent to the HMRC on or before the date the additional payment is received by the employee. If prompted to complete a reson for late reporting select option “H-Correction to earlier submission

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