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Built for education

Payroll software built for schools and trusts  

Every Payroll helps schools and trusts deliver accurate payroll through annual pay awards, TPS and LGPS calculations, pay spine changes, and backdated adjustments. Payroll managers can work with confidence without becoming pension experts or rebuilding spreadsheets every September.

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payroll software schools trusts | Every Payroll

  • TPS and LGPS

    pension reporting built in

  • RTI compliant

    HMRC-recognised payroll

  • Cloud-native

    no infrastructure to maintain

Why schools switch 

Why schools and trusts choose Every Payroll

  • Built for education

    TPS and LGPS submissions are produced natively, and backdated pay awards recalculate automatically across every affected employee in one pass.

  • Compliance that updates itself

    Legislative updates are delivered automatically and are HMRC-recognised and RTI-compliant, so your team spends less time chasing changes to the rules.

  • Confidence in every pay run

    Every entry calculates in real time, and validation flags anomalies before the BACS file goes out, not after payday.

How it works

Everything school and trust payroll needs, in one system

    education complexity | Every Payroll

    Built for education, not adapted for it

    School payroll carries complexity generic systems weren’t built for: multiple roles per employee, pay spines, and pay awards that apply retroactively. Every Payroll starts from that complexity, producing TPS and LGPS submissions natively and recalculating backdated pay automatically across every affected employee.

    compliance updates | Every Payroll

    Compliance that updates itself

    Payroll legislation moves fast, and most teams find out about a change only after it’s cost them. Every Payroll closes that gap: legislative updates are delivered automatically via the cloud, and the platform is HMRC-recognised and RTI-compliant, so when the rules change, Every Payroll already has you covered.

    validation confience payrun | Every Payroll

    Confidence in every pay run

    Most platforms only surface a problem once the run is final and the file’s gone to the bank. Every Payroll calculates in real time, so the impact of a change is visible before you commit the run, and validation flags anomalies like a mismatched sort code the moment they appear.

    hr payroll record | Every Payroll

    One record, one source of truth

    When HR and payroll run on separate systems, payroll is always the last to know about a new starter or a bank detail change. Connect Every Payroll to Every HR by IRIS and that handoff disappears: changes flow straight into payroll on one shared employee record, updated once.

    mat scale growth | Every Payroll

    Built to scale with your trust

    Growth exposes the limits of most payroll systems fast. Every Payroll has no ceiling built in: PAYE references and employee numbers scale without limit, and trust-wide cost code reporting gives Finance Directors a single view across every school, with no waiting on local summaries to land.

Software, not a service

Run payroll in-house, without the workarounds

Every Payroll by IRIS is software your team runs yourselves, not a managed service. If you’re weighing up moving off LA payroll or bringing payroll back in-house, this is the platform built for exactly that: education complexity handled natively, with your team still in control of every run.

iris image text media | Every Payroll

Want to learn more about Every Payroll by IRIS?

Education payroll has its own complexities – multiple posts, pay spines, Teachers’ Pension Scheme returns, and pay runs that need to work across a whole MAT, not just one school.

Book a call with an advisor to see how Every Payroll handles that complexity, and what switching would look like for your school or trust.

Free guide

Guide: In-house or outsourced education payroll?

Weighing up whether to run payroll in-house or outsource it? This guide compares both approaches for schools and trusts, covering cost, control, and compliance, so you can choose the right fit.

IRIS EDU INHOUSE v OUTSOURCE Guide | Every Payroll

Frequently asked questions (FAQs)

Every Payroll is cloud payroll software built specifically for schools and multi-academy trusts. It handles education-specific complexity such as multiple roles, pay spines, TPS and LGPS pension reporting, and backdated pay awards natively, so payroll teams run accurate, compliant pay without manual workarounds.

Every Payroll produces Teachers’ Pension Scheme and Local Government Pension Scheme submissions, including MCR and iConnect files, directly within the system. Pension tier calculations run automatically at post level, so your team doesn’t need to be a pension specialist to submit accurate contributions each month.

Yes. Every Payroll connects directly with Every HR by IRIS, so new starters, contract changes, and leavers flow straight into payroll on one shared employee record. It also links to other HR systems via open API, reducing duplicate data entry and the risk of GDPR errors.

Yes. Every Payroll is HMRC-recognised, RTI-compliant, and receives legislative updates automatically via the cloud, including changes to tax rates, National Insurance thresholds, and statutory pay. HMRC DPS notices such as P6, P9, and student loan updates are downloaded and processed automatically before each pay period.

Every Payroll uses per-payslip pricing, from £0.90 per payslip per period for trusts with 2,500 or more payslips. Onboarding support is included, and pricing scales with your trust rather than requiring additional licensing tiers as you grow.

A fixed annual price agreed up front, with no mid-year surprises. It’s one of five contractual guarantees in our Client Yes. Every Payroll supports unlimited PAYE references and unlimited employees, so it scales as your trust grows. Each school within a MAT can run and view its own reports for sign-off, and trust-wide cost code reporting gives Finance Directors a single view across every school.

Payroll that scales as your trust grows

Unlimited PAYE references and unlimited employees, with no additional licensing tiers as you grow.

Explore more from IRIS Education

Every HR by IRIS

Cloud HR software built for schools and trusts. Connect it to Every Payroll for one shared employee record, updated once and live everywhere it matters.

IRIS Financials

Financial management software for trusts. Link payroll costs directly to your budget for real-time visibility across every school.

IRIS Payroll Services

Prefer to outsource? IRIS Payroll Services is a fully managed payroll and pensions service for schools and trusts that don’t want to run payroll in-house.

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