How do I post a Credit Note using an Invoice cross reference?

Article ID

ias-6914

Article Name

Created Date

26th September 2008

Product

IRIS Time and Fees

Problem

How do I post a Credit Note using an Invoice cross reference?

Resolution

Credit notes can be posted to affect the Fees Ledger in a variety of ways. These are listed below:

Do not affect the Time ledger

Invoice cross reference

Post a Write back For further information about Credit notes see KB IAS-6912 Cross Billing Reference It is possible to post a credit note and cross reference it to an invoice reference. For example, INV1000. Posting credit notes will unmatch all the WIP originally written out by the invoice. To make this posting you would need to:

Log on to IRIS Fees from the IRIS Main Menu

Click on Postings | Ad hoc posting

It may ask you to select the period that you would like to put the Credit note posting in to.

Tick the radio button Credit note

Enter the details for the Client For example A001

Enter the date. For example 01/09/11

Enter the Credit Amount. For example 200.00 this amount should be excluding VAT

Select the Relevant VAT rate

Ensure the Adjust T/L WIP is TICKED

Place a tick in the box that reads “or completely write back time for invoice as specified in ‘cross ref’ below”

In the Cross ref box, enter the reference number that the credit note corresponds to, or press F2 and it will enter the latest invoice raised.

Click on the Post button. Technical Details

The credit note will appear in your Fees Leger and reduce the debtor balance of the client.

The credit note will ‘reverse’ the invoice in Time Ledger. This will ‘unmatch’ all the WIP originally written out by the invoice and cancel the bill posting.

This invoice will not show on the Billing Analysis report as it has been reversed. Related Articles KB IAS-6913: How do I post a credit note that does not affect Time Ledger? KB IAS-6915: How do I post a credit note that affects the Time Ledger?

Share This Page