How to delete unused rates or payments / deductions from a company.
Article ID
11307
Article Name
How to delete unused rates or payments / deductions from a company.
Created Date
6th September 2018
Product
IRIS Payroll Professional, Earnie
Problem
I have rate descriptions or payment/deduction that are no longer used by the company. How can I delete these?
Resolution
In order to remove these from the system, we need to run the “Delete Utility”. This is found in the admin mode of the software.
Log into the admin mode with the username SYSTEM and your admin password.
Go to “File” > “Delete Utility“
Double click on the appropriate company.
On the next window work through the “Rates” and “Pay / Deds” tabs ticking the “Delete?” column against any elements you wish to remove.
Click “OK” and then “Yes” to confirm.
The system maintains a log of the deleted items, it will prompt you to view this now, click “Yes” is you wish to check the log or “No” to finish the process.
NOTE: The Delete Utility will only show rates and payments / deductions that:
• Have not been configured as standard for any employee
• Have no existing history records stored for employees
• Are not displayed on the employee selection screen
• Have not been used to put pay into multiple bank accounts.
In other words, if the payment/deduction or rate is still being used in any way you are not allowed to delete it.
PLEASE NOTE: Deleting pay rates or payment / deductions can cause inconsistencies between the pay code and the report ID used by the software to identify pay elements. If you import your pay variations from the spreadsheet import module, a job card import or an import of data from a time and attendance system we recommend you DO NOT delete pay elements.
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