KnowledgeBase

12163: Changing the password for your payroll software

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Article ID 12163
Article Name Changing the password for your payroll software
Created Date 01 Apr 2019 00:00:00
Product IRIS PAYE-Master, IRIS Payroll Business, IRIS Bureau Payroll, IRIS GP Payroll, IRIS Payroll Professional, Earnie, Earnie IQ
Codes: GGLEARNIE GGLENIEIQ GGLBURPAY GGLGPPAYROLL GGLPAYEMST GGLPAYBUS GGLPAYPRO
Problem

On 25th May 2018, the General Data Protection Regulations (GDPR) come into effect replacing the existing Data Protection Act.
As an employer, it is your responsibility to store your employees' data securely. To prevent any potential data breaches and remain compliant, if you are still using the ‘default’ password(s) for your payroll product (those provided on the first installation) we strongly recommend you change them.
For more information about GDPR and how you can prepare for the changes, visit https://www.iris.co.uk/insight/gdpr-overview-training-and-guidance/.

Resolution

IRIS PAYE-Master


Please note: If you have a bureau licence for PAYE-Master (multiple companies) you will have a product password (used when starting the software) and a company password (used when opening company data once logged in). If you have a single company licence you have one password which opens both the software and the company data.


How to change the company password


Go to Company Details


Over-type the existing password (in Password field) with the new password and click Save



A confirmation dialog will be displayed asking you to re-enter the new password


Re-enter the password and click Save


How to change the product password


Click on the Utilities menu and go to Change Passwords | Product


The Change Password dialog will be displayed


Type the new password and then confirm the entry in the Confirm New Password field


Click the OK button


 



IRIS Payroll Professional, Earnie & Earnie IQ


Password management is done via the admin mode


To change Admin password:


Log in to the admin mode using your admin username and password.


Go to "File" > "alter admin password"


Enter your existing and new passwords in the text boxes, click OK to save the change.


To change User password:


Log in to admin mode


Go to "Operators/Groups" > "Alter Operators/Groups"


Click to highlight the user you wish to alter the password for and click Edit



Type the new password into the Password and Confirm Password fields and click OK.




IRIS Payroll Business & IRIS Bureau Payroll


Password management is done via the admin mode


To change Admin password:


Log in to the admin mode using your admin username and password.


Go to "File" > "alter admin password"


Enter your existing and new passwords in the text boxes, click OK to save the change.


To change User password:


Log in to admin mode


Go to "Users" > "Alter Users"


On this window, you can either add new or edit existing user passwords and access.


Click to highlight the user you wish to alter the password for and click Edit



Type the new password into the Password and Confirm Password fields and click OK.





 


IRIS GP Payroll


IRIS GP Payroll has two passwords:-


  • The payroll password gives access to all the payroll and scheduler functions

  • The master password is designed for the practice manager / doctor who will have access to all payroll and scheduler functions, but also will be able to enter the "personal details" section of employee files

The option to alter passwords can be found in Setup/Options | 4-Passwords


The box to change the master password will only be active if the package has been entered using the master password.


To change either password, first enter the existing password. Then enter a new password. It can be any collection of letters and numbers but it is safer to keep it simple. Avoid using shifted (capital) letters as they would have to be entered in the shifted form when a password is requested.


Finish by re-entering the new password as a check.

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