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How to back up GP Accounts data

Article ID
11148
Article Name
How to back up GP Accounts data
Created Date
6th April 2017
Product
IRIS GP Accounts
Problem

How do I back up my GP Accounts data?

Resolution

The Backup process

Go to “File” | “Backup Accounts Data“.

A simple helper screen takes you through the backup process. The first screen lets you choose the Backup device/path.

Several listed options are available:

Windows Desktop – the file is placed on the Windows Desktop
My Documents – the file is placed in the My Documents folder
Email Gpacc Support – the backup file is attached to an email to Gpacc Support
Email Accountant – if you have stored a valid email address for your accountant the backup file will be attached to an email to that address
Backup Cache only – the package automatically retains multiple copies of practice backups on the hard disc in what is known as the Backup Cache. If you want to backup only to the cache, select this option.

You may also type in any of the following backup addresses:

A Hard drive path such as c:\windows\AccountsBackup

A usb memory stick e.g. F:\Accounts

A Network path – Any typical UNC network path e.g. \\Serverusers\AccountsBackup

An Email address – use the format ‘someone@somewhere.co.uk‘. The package will start your email program and fill in the address box correctly. The backup file will be attached automatically.

Press the “Next:F2″ button to start the backup.

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