Upgrading from
12Pay to
Staffology Payroll

Upgrading to Staffology Payroll

We are excited to be able to invite you to join over 12,000 employers choosing Staffology Payroll, where we are supporting more than 300,000 employees!

Staffology Payroll brings businesses market leading capabilities and our rule in general is that if we can automate to ease your payroll experience, we will!

Think of it like any other software update; the product is evolving to keep pace with changes in technology and legislation, and to ensure customers experience the greatest opportunity to improve their productivity and drive greater efficiencies for both their businesses and employees. 

We’ve built an upgrade tool to help you get there, take a look at our demo for a deep dive into how it works.

Why Staffology Payroll?

There are many reasons to take a trial of Staffology Payroll today – here are just a few to get you thinking.

  • Scalability: Everything you need to run payroll whether its 50 employees or 5000 employees.  Staffology has the flexibility to grow with your business.
  • Automation and tools: A cloud-based payroll with plenty of features to improve your productivity and automate your processes. We automate almost every part of the payroll run.
    • Automation capabilities include but aren’t limited to auto pilot abilities, payment summaries, payslip distribution, automatic distribution of funds, coding notices and more!
  • Flexibility: Staffology hosts comprehensive APIs for simple integrations with a range of IRIS and 3rd party softwares and tools, allowing you to choose those which suit your specific business needs. This includes accounting softwares, time and attendance, pension providers and HR softwares.
  • Time saving: Allows you to set up your tasks to take care of themselves using functionality such as workflows to suit your organisation’s structure.
  • No need for tech expertise: Staffology Payroll hosts a user-friendly interface, which you can customise to your business’s specific wants and needs.
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Feature comparison

Staffology 12Pay
Payroll Automation The automatic submission of payments, journals and pension contributions.
Powerful, Comprehensive API Connection with the other systems or apps that you use to run your business such as such as accounting, HR and payment software, pension providers and payslip portals.
A branded portal Option for custom URL and branded portal to match company/bureau logo and colours.
Off-Payroll Workers
Construction Industry Scheme Payroll functionality
Automatic HMRC Coding Notices Functionality to automatically check for and apply coding notices via connection to HMRC
National Minimum Wage automatic updates
Auto Enrolment Assessments
Pension Management
Legislation appropriate for England, Scotland, Wales & Northern Ireland
Statutory Pay
HMRC Recognised
Customisable Payslips
Comprehensive Reports Pre-built reports to help with checking and reporting on payroll such as variance, gross to net, pension contribution and journals.
BACS & Faster Payments
Easy, no install set up
Weekly releases of features & enhancements
Online P11d Submission without the need for additional software
Payrolling of benefits
Payroll rollback
Deliver payslips via My E-pay Window
Deliver payslips via Open Payslips
Average Holiday Pay
Occupational Sick Pay
Occupational Maternity Pay
Automated Tax Code download from HMRC
Publish to Open Payslips
Multi-Factor Authentication Login
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What Data Migrates to Staffology?

  • Employer details
  • Employee details
  • Next pay day
  • Year-to-date amounts
  • Pay codes
  • Pensions
  • Attachment orders
  • Automatic enrolment details
  • Holiday leave settings (selected)
  • Employment allowance indicator
  • Apprenticeship levy indicator
  • Apprenticeship levy allowance
  • HMRC values (selected)

Here’s what you need to know when it’s time to migrate

We will be in to touch along the way before you come to your renewal to guide you through the process.

  1. Ready to get started

    4 months

    You will have received a notification via email to get ready to upgrade. It’s a good time to check out the 12Pay help centre to find out more about the process.

  2. Staffology Contract

    3 months

    You will be sent a new contract closer to the time of your current contractual renewal date. You can work with our sales teams to request an amended offer to suit your business’s needs. Create an account and take a trial to familiarise yourself with Staffology.

  3. Contract signed

    2-3 months

    Away we go! Now you’ll be able to access Staffology straight away. Billing will begin on your assigned start date OR when you submit your first pay run within Staffology Payroll.

  4. Migrate your data

    1-2 months

    We’ve created a migration tool to make the process as easy as possible! It’s as simple as inputting a key from your old system into your new one. You can read more about this and watch a demonstration within the 12Pay Help Centre.


How much will it cost? 

Staffology Payroll has a different cost model to 12Pay where you pay per payslip – and that cost reduced as you add more payslips. You’ll need to commit to a 12 month contract, and will be billed on a monthly basis in arrears for the number of payslips you use.

PlanInclusive monthly payslipsMinimum monthly commitmentAdditional payslip price
Plan 15£10.00£2.00
Plan 221£36.75£1.75
Plan 351£76.50£1.50
Plan 4201£251.25£1.25
Plan 5501£501.00£1.00
Plan 61001£750.75£0.75
Plan 72501£1,250.50£0.50

Customer Stories

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Customer FAQs

We will be in contact approximately 4 months before your contractual renewal to tell you more about the upgrade and explain the migration process step by step.

Not at all, we will be giving customers 3 months on their existing product to migrate their data, which is why we are asking you to wait until you receive your email – so we can set that up for you and guide you through the migration process within plenty of time.

We will be in touch 3-months prior to the renewal date of your current product contract, you’ll be sent a personalised Staffology offer and contract. We run it this way as it makes the process easier for you, but if you have any questions please contact migrations-staffology@iris.co.uk.

Our upgrade tool does the heavy lifting for you by moving your data from your existing product to Staffology Payroll. You can find more info on the upgrade here.


We are committed to updating 12Pay with planned legislative updates through to March 2024 and will offer support until March 2025. We are encouraging customers to move to our replacement product Staffology Payroll.

Staffology Bureau Payroll has been designed specifically to meet the unique demands of multi-company payroll service provision. To find out more about Staffology Bureau and pricing, please get in touch with your account manager or our IRIS sales team.

Make sure you’ve taken a trial to see how it works and familiarise yourself with Staffology Payroll. It’s now time to tailor and sign the contract via DocuSign when you are comfortable, and follow the instructions in the Help Centre to get your started. You can choose to amend the start date and/or the price banding that you’ve been allocated to suit your business’s needs.

To avoid creating a duplicate MyePayWindow account and before you begin with Staffology Payroll. The support team will be able to configure your account to accept the connection from Staffology Payroll. You will need to contact the migrations team to start the process at least 7 working days before you publish using MyePayWindow.

It will vary based on the number of clients and payslips you process, but on average we find it takes between 5 and 10 minutes.

Yes, you can still log into your old payroll product and access the information; though after your license for your old product expires, you will no longer have access to its full functionality.

No, it will be applied automatically.