It’s time to make the move!
It’s time to join over 12,000 employers by upgrading to Staffology Payroll, where we are supporting more than 300,000 employees!
Think of it like any other software update; the product is evolving to keep pace with changes in technology and legislation, and to ensure customers experience the greatest opportunity to improve their productivity and drive greater efficiencies for both their businesses and employees.
Your current payroll product is coming to the end of its support and we are asking for you to act now so we can ensure there is no disruption to your payroll.
As our leading payroll solution, Staffology Payroll brings businesses market leading capabilities and we are dedicated to transforming the future of payroll!
What is Staffology Payroll?
Powered by cloud software, Staffology Payroll is a next-generation solution that makes running your payroll even easier and faster. Like 12Pay, Staffology Payroll is HMRC-approved so you can enjoy the same reliability and support you’ve come to expect from IRIS, plus some exciting new features.
We believe our customers deserve the very best in technology. That’s why we are moving 12Pay customers to Staffology Payroll once 12Pay is due for renewal.
What you’ll get out of Staffology Payroll
Here are some of the benefits of Staffology Payroll we’re looking forward to sharing with you:
- Scalability: Everything you need to run payroll, whether it’s 50 employees or 5000 employees – Staffology has the flexibility to grow with your business.
- Cloud-based: Access this fully online system anytime, anywhere; all you need is an internet connection
- Automation: Rely on smart automation features to cut down on admin and guarantee greater payroll accuracy – we automate every part of the payroll run!
- Flexibility: Staffology Payroll hosts comprehensive APIs for simple integrations with a range of IRIS and 3rd party software and tools, allowing you to choose those which suit your specific business needs. This includes accounting software, time and attendance, pension providers and HR software.
- Time saving: Allows you to set up your tasks to take care of themselves using functionality such as workflows to suit your organisation’s structure.
- No need for tech expertise: Staffology Payroll hosts a user-friendly interface, which you can customise to your business’s specific wants and needs.
Feature comparison
| Staffology | 12Pay | |
|---|---|---|
| Payroll Automation The automatic submission of payments, journals and pension contributions. | ||
| Powerful, Comprehensive API Connection with the other systems or apps that you use to run your business such as such as accounting, HR and payment software, pension providers and payslip portals. | ||
| A branded portal Option for custom URL and branded portal to match company/bureau logo and colours. | ||
| Off-Payroll Workers | ||
| Construction Industry Scheme Payroll functionality | ||
| Automatic HMRC Coding Notices Functionality to automatically check for and apply coding notices via connection to HMRC | ||
| National Minimum Wage automatic updates | ||
| Auto Enrolment Assessments | ||
| Pension Management | ||
| Legislation appropriate for England, Scotland, Wales & Northern Ireland | ||
| Statutory Pay | ||
| HMRC Recognised | ||
| Customisable Payslips | ||
| Comprehensive Reports Pre-built reports to help with checking and reporting on payroll such as variance, gross to net, pension contribution and journals. | ||
| BACS & Faster Payments | ||
| Easy, no install set up | ||
| Weekly releases of features & enhancements | ||
| Online P11d Submission without the need for additional software | ||
| Payrolling of benefits | ||
| Payroll rollback | ||
| Deliver payslips via My E-pay Window | ||
| Deliver payslips via Open Payslips | ||
| Average Holiday Pay | ||
| Occupational Sick Pay | ||
| Occupational Maternity Pay | ||
| Automated Tax Code download from HMRC | ||
| Publish to Open Payslips | ||
| Multi-Factor Authentication Login |
What data migrates to Staffology Payroll
When moving from 12Pay to Staffology Payroll, you can use the IRIS Payroll Migration Tool as guidance on how to migrate your data and system settings in a matter of minutes, including:
- Employer and employee details
- Next pay day information
- Year-to-date amounts
- Pay codes
- Pensions and automatic enrolment details
- Attachment orders
- Employment allowance indicator
- Apprenticeship levy indicator and allowance
- Holiday leave settings (selected availability)
- HMRC values (selected availability).
The migration of data is all automated with the Migration Tool, so there is no need to worry about losing important data. Should you require any assistance, please contact migrations-staffology@iris.co.uk.
Migration Timeline
This timeline lays out what you can expect from the migration process as you move closer to the date your 12Pay contract is up for renewal.
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Ready to get started
4 months
120 days before your 12Pay contract is due for renewal you will receive an email with information about your migration
This is a good time to take a look at the 12Pay help centre to find out more about the process
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Staffology Payroll contract
3 months
You will be sent a new contract close to your current contract renewal date. You will also be able to work with our sales team to request an amended offer to suit your business’s needs.
It’s the perfect time to create an account with staffology payroll so you can try out the software for free and see it in action.
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Contract signed
2-3 months
Away we go! Now you’ll be able to access staffology payroll straight away.
You should be prepared to set up a direct debit for Staffology Payroll billing. Billing will begin when you submit your first pay run within Staffology Payroll.
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Migrate your data
1-2 months
As you get the grips of your new Staffology Payroll software, you can start migrating your data and some of your systems settings over from 12Pay.
We’ve created a migration tool to make the process as easy as possible! You can read more about this and watch a demonstration in the 12Pay help centre.
Customer Stories
“I have processed a payroll as a dummy to compare to Sage… no comparison, Staffology is AMAZING! LOVE IT! Been using Sage for 20 years so I know my way around a payroll and I cant believe how great yours is. Blown away!”
rocketsoftware.co.uk
“Staffology is a great piece of payroll software. It has enabled me to free up a lot of time through its innovative use of automation that I have not seen in other products. Not only can I set payrolls to run automatically, Staffology will also send out the reports and payslips for me without any intervention. The constant stream of development that goes into it also provides new benefits such as the links to accountancy and HR software”
yourpayrollteam.com
“Usually – and with any payroll software I’ve ever used in the past- it takes weeks to get a response to a simple question! But two hours later and I’ve not only got a response but a new report to boot! AMAZING!”
dkbaccountancy.co.uk
“I wholeheartedly recommend Staffology payroll as it has reduced our repetitive payroll processing time by a one third. Prior to using Staffology our payroll processing took 3 weeks and required 3 staff members on average. With the use of Staffology, we have one staff member working intermittently on payroll over 3 days.”
jraja.co.uk
Customer FAQs
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We will be in contact approximately 4 months before your contractual renewal to tell you more about the upgrade and explain the migration process step by step.
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Our upgrade tool does the heavy lifting for you by moving your data from your existing product to Staffology Payroll. You can find more info on the upgrade here.
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We are committed to updating 12Pay with planned legislative updates through to March 2024 and will offer support until March 2025. We are encouraging customers to move to our replacement product Staffology Payroll.
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Staffology Bureau Payroll has been designed specifically to meet the unique demands of multi-company payroll service provision. To find out more about Staffology Bureau and pricing, please get in touch with your account manager or our IRIS sales team.
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It will vary based on the number of clients and payslips you process, but on average we find it takes between 5 and 10 minutes.
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Yes, you can still log into your old payroll product and access the information; though after your license for your old product expires, you will no longer have access to its full functionality.
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If Staffology Payroll isn’t the solution for your business, another option is to outsource your payroll requirements, we have Fully Managed Payroll to support your business.
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You can, however, please be advised that we are unable to offer refunds to the remaining credit you may have on you existing product.
Staffology Payroll Training Modules:
Our training modules will provide you with information about Staffology Payroll, from the basics and getting started, to the various levels of functionality Staffology will over you and your organisation.
