IRIS Docs 6.16 Release Notes

Overview

The 6.16 release of IRIS Docs introduces new Administrative features as well as numerous quality enhancements including OpenSpace integration.

Important Note

The following are no longer supported with 6.16:

Windows 7
Windows Server 2008 & 2008 R2
Windows Small Business Server 2008 & 2011
SQL Server 2008 & 2008 R2
Office 2007

For more information, click here to view the System requirements.

Feature Enhancements

Auto Indexing new OpenSpace documents
Documents uploaded via IRIS Accountancy Suite are always auto indexed. However, if you or your client upload documents directly in OpenSpace using a web browser, they didn’t index automatically.
This new functionality gives you the ability to optionally specify where you want these documents to be index to; saving you time.

Enhanced error reporting for OpenSpace Approval failures
Logs an entry into IRIS OpenSpace → View Errors (In Administration>Iris OpenSpace).
Uses the Notifications functionality to email publishing failure notifications (using the Portal Errors).

Column Profiles
Create predefined column configurations for users
The new column profile feature allows IRIS Docs administrators to assign predefined display profiles to users.  These profiles allow administrators to define exactly which metadata items a set of users need to see, whilst removing those which are not required.  Defining consistent column ordering, alongside the ability to auto size column widths, means users are provided with a clear presentation of the key information they need.
For more information on this feature, click here.

TLS Security
Following guidance from Government Agencies and the Payment Card Industry Association, TLS1.0 and TLS.1.1 were formally deprecated by the Internet Engineering Task Force.
Major technology providers (Google, Apple, Microsoft, and Mozilla) followed this deprecation and from early 2020, best practice guidelines now recommend that these protocols are disabled as part of any server security hardening exercise.
From this release the core IRIS Docs application can now support operation within environments that have been security hardened in accordance with current Microsoft best practice and PCI guidelines.

Please note:

Older versions of Microsoft SQL Server may need patching to support TLS1.2 and higher deployments
Any external data connections implemented outside of the core product, such as Workflow data look-ups utilising ODBC connections, may need their individual drivers updating to a later version
At this point, Series 6 is not able to support a “FIPS Compliant Algorithms Only” configuration
The changes required to support security hardening are implemented in 6.16 and as such you must upgrade to 6.16 before applying any security hardening measures

Administration

Increased Expunge Grace Period
The maximum number of days for the expunge grace period has been increased from 100 to 100,000.

Auto Suggestions
Auto suggestions can now be turned off at Document Reference level. The option to allow Auto Suggestions can be set either on the Document Reference or an associated Standard Document. The option is called ‘Allow auto suggestions’.
In addition to this you can also turn off search auto suggestions for system metadata. This option can be found in Global settings>General called ‘Disable search auto suggestions for system metadata’. This allows user defined data to still have auto suggestions on, while turning them off for system metadata.

User Intray Permissions User
Intray permissions can now be managed centrally by Administrators. Users can still connect/disconnect other users to their own Intray but any users or groups added by an Administrator cannot be removed or have their security rights edited.
This feature is particularly useful if you need to gain access to an Intray or document if the user is not available.

Export User and Product Allocations
Users and their product allocations can now be exported to csv from the ‘Maintain User Product Access’ screen.

Metadata Searchable Links
Document References can now be configured to perform metadata searches. There is a new option called ‘Create Searchable Link’ which can be set on either the Document Reference or an associated Standard Document.
Once set, the metadata for the Document Reference will be underlined, signifying that it can be searched on.
Please note a client restart is required for the setting to take effect.
Clicking on a metadata value will trigger a search, the search results will open in a new window.
Note the search will perform a metadata search by default.
The following Document Reference types are not supported; Boolean, Hyperlink and Time.

Improved Thumbnail view
The thumbnail view has been enhanced for better user experience. Documents will now display a thumbnail or a default application icon if it cannot. The title and last modified date are also displayed below the thumbnail. The text will be bold if the document is unread.
The text will change to red if the document is checked out. Additionally, as part of the improvements, the scrolling speed and retrieval for thumbnails for the documents currently in view is faster.

Thumbnail view now persisted
The thumbnail view is now persisted between client restarts. Each area will remember its own individual setting. For example, Thumbnail view can be selected for Workspace, but still have detail view in Explore and Search.
This maintains the existing behaviour with the added benefit of persisting the setting after the client is closed.

We’ve also fixed plenty of bugs! 