How do I let HMRC know when a company PAYE Scheme has ceased?

Article ID

11212

Article Name

How do I let HMRC know when a company PAYE Scheme has ceased?

Created Date

6th April 2018

Product

IRIS Payroll Professional, Earnie, IRIS Earnie IQ

Problem

My company has ceased trading, how do report this via RTI?

Resolution

This will report to HMRC that the PAYE scheme has ended. If the company resumes paying PAYE employees in the future the PAYE scheme must be re activated with HMRC. If the submission with the ceased trading dates was sent in a previous tax you must register a new PAYE reference with HMRC.

Run your payroll cycle as normal but before making any submissions:

Go to “Company” > “Alter Company Details“

Open the “Tax” tab.

In here you can record the ceased trading date of the company and click “OK“

You will get a message asking you to confirm this date as the leaving date for the active employees.

NOTE: You can batch print p45 for the leaver from “Employee” > “P45 Routines” > “Print Batch P45’s“

Click “Yes“

When you send you next RTI submission it will be automatically flagged as “Final Submission for tax year” and will include the ceased trading date as saved in the company details. On an FPS submission any employees will be treated as leavers with the leave date set to match the ceased trading date.