OS-115: OpenSpace notifications/password reset not reaching the intended recipients

openspace-notifications-password-reset-not-reaching-the-intended-recipients

OS-115: OpenSpace notifications/password reset not reaching the intended recipients

21st November 2019

IRIS OpenSpace

When uploading documents, creating new accounts or reseting a password, notifications can be sent but the intended recipient of the notifications are not recieving the email.

There are two factors that could cause this;

• The notification is in their junk box
• The message has not been sent or rejected

Firstly get the user to check their junk box of their e-mail. If it is in there, the client will need to add noreply@irisopenspace.co.uk (or the e-mail address you use) to their safe list

If this is done, then you will need to do the following:

Log in as an admin user for openspace | Click Settings | Customisations | SMTP settings.
Where it says Status, is this set to disabled or live?

Disabled = Send the client e-mail address and the approximate time to support@iris.co.uk and we will check our exchange. If blocked, the client will need to add noreply@irisopenspace.co.uk to their safe list.

Live = e-mails are being sent from your exchange so you will need to ask your IT/email provider to check the SMTP Settings (it is not uncommon for the password to have changed and OpenSpace SMTP Settings required updating for example) & the status of the e-mails.

Please refer to https://www.iris.co.uk/iris-openspace-branding-guide/ for the details on customizing IRIS OpenSpace

Check the Notification settings for client: Log into your OS account, Clients, select the client tick box, Edit client, Check if ‘Receive Notifications’ is ticked. Your clients (people who are receiving their tax details from you) cannot edit their own notifications settings, they can only use their email settings (When sent to their; for example Gmail, Yahoo, Outlook, Email Security settings etc) to block/bin/move the notification emails.

Check the Notification settings for user (Accountants): Log into your OS account, Settings, select the your name tick box, Edit Staff, Check if ‘Receive Notifications from all clients’ is ticked OR the specific notifications settings lower on the screen.